KMTC Records Management Assistant III Jobs 2026 – 20 Vacancies

The Kenya Medical Training College (KMTC) is recruiting qualified candidates for the position of Records Management Assistant III.

KMTC has advertised 20 vacancies for this position as part of a wider recruitment exercise covering administrative, technical, healthcare and teaching roles at its headquarters and campuses.

This opportunity is suitable for candidates with training in records management, library and information sciences, information studies or related fields.

Job Details

• Job Title: Records Management Assistant III
• Employer: Kenya Medical Training College (KMTC)
• Job Grade: KMTC 9
• Vacancy Reference: KMTC/QP-12/EAF/69/2026
• Number of Vacancies: 20
• Job Category: Government Jobs / Administrative Jobs
• Employment Type: Full-time
• Location: KMTC headquarters and campuses, as assigned
• Application Deadline: 30 October 2026

The position is included in KMTC’s official recruitment advertisement published through the Government Advertising Agency.

About the Job

The Records Management Assistant III will help maintain an organised records system, ensuring that correspondence, files and institutional documents are properly received, stored, tracked and retrieved.

The role supports the efficient operation of administrative offices by ensuring that records remain secure, accessible and properly maintained.

Key Duties and Responsibilities

The responsibilities include:

• Receiving, opening, sorting and dispatching incoming and outgoing mail.
• Maintaining registers for correspondence.
• Ensuring the security of files and documents.
• Bringing pending correspondence to the attention of the supervisor.
• Supporting the preparation of file appraisal and disposal schedules.
• Maintaining the registry and orderly filing systems.
• Safeguarding institutional documents and supporting archival processes.
• Ensuring that records can be retrieved when required.

Academic Qualifications

Applicants should have:

• A Diploma in one of the following fields from a recognised institution:
  • Records and Information Management
  • Library and Information Sciences
  • Business Information Technology
  • Information Studies
  • An equivalent relevant qualification.
• Proficiency in computer applications.

Candidates should ensure that their qualifications match the official requirements before applying.

Vacancy Reference Number

When applying, use the correct reference number:

KMTC/QP-12/EAF/69/2026

This helps identify the specific Records Management Assistant III position among the many vacancies advertised by KMTC.

How to Apply

Interested and qualified candidates should submit their applications online through the official KMTC recruitment portal.

Application portal: recruit.kmtc.ac.ke/jobs

Steps to follow:

1. Open the official KMTC recruitment portal.
2. Find the Records Management Assistant III vacancy.
3. Confirm the vacancy reference number.
4. Read the complete job requirements and application instructions.
5. Complete the online application and submit the required information before the deadline.

The official recruitment notice states that hard-copy applications will not be accepted.

Application Deadline

Friday, 30 October 2026

Submit your application early to avoid last-minute technical problems.

Important Information for Applicants

KMTC states that shortlisted candidates may be required to present original identification documents, academic certificates, professional certificates and transcripts during interviews.

Successful candidates will also be required to provide the relevant Chapter Six clearance documents, including certificates from KRA, EACC, HELB, a Credit Reference Bureau and DCI.

Providing false information or forged certificates can lead to disqualification and possible legal consequences.

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